WHEN – Tuesday, December 4th starting at 7:30pm
WHERE – The Newmarket Public Library Multipurpose room (Social get-together after, elsewhere :^)
At this AGM, we must fill five positions: Vice President, Treasurer and three Members at Large. Here are their specific duties, from our Bylaw 4:
Vice President (Bylaw 4.1.3):
Treasurer (Bylaw 4.1.4):
Member at Large (Bylaw 4.1.5):
There are other general duties for all members of the Executive Board, described in Bylaw 4.1.1
Current and past Executive members have in the past been very generous in helping new members learn what is necessary.
These two documents can be downloaded here: Budget Docs
(Current bylaws are here: NGA Const-Bylaws Dec 2017)
Incorporation requires the NGA to specify what happens with money in our account in the event that NGA ceases to exist. Therefore:
Change to Bylaw 3, Finances: In the event that the NGA ceases to exist, all financial assets will be donated to a charity as determined by the Executive at the time.
The Board has found that the most accurate way to maintain the Members List is to have it done by the Treasurer. Therefore:
Change to Bylaw 4.1.4. Duties of Treasurer: Maintain the list of current Members, and update Executive members who maintain the mailing list and online Directory.
The Constitution and Bylaws are our most fundamental documents, and their maintenance should be specifically assigned to a Board member. This means only that the named Board member is responsible for seeing that the work is done, not that that member has to do the work. Therefore:
Change to Bylaw 4.1.3, Duties of Vice President: Be responsible for maintenance of the Constitution and Bylaws, including proposing new articles and bylaws, deletions and edits, and publishing the updated version after the AGM in which they are adopted.
Under Elections: The wording in Bylaw 5.1 and 5.2 (see below) is currently unclear as to whether a Board member can stand for election to another position mid-term. An example of this would be if the Secretary wanted to stand for election as Vice-President; this could happen at the end of the VP’s term, which would be in the middle of the Secretary’s term.
There are two ways to interpret the wording, and this has caused some misunderstanding. In one view, the Secretary could be elected to the VP position, and the Secretary vacancy could be filled by election at the same AGM, or later by appointment. In the other view, the Secretary would have to have left the executive at the end of their term then taken a year off before standing for election to VP.
Therefore the Board asks the Membership at the 2018 AGM to decide between the following:
Change to Bylaw 5.1, Elections, by adding a new clause 5.1.1 as:
Either: 5.1.1 It is expected that Board members will serve their full term, and therefore will not seek election to a different position mid-term.
OR: 5.1.1 Board members may seek election to another Board position mid-term, which will trigger either an election or an appointment for a replacement, to last the remainder of the original term.
BYLAW 5 – ELECTIONS (CURRENT WORDING)
5.1 Elections to the Executive shall take place at the Annual General Meeting each year. Term of office to be 2 years, staggered to ensure continuity: President and Secretary elected in odd years; Vice-President and Treasurer elected in even years; up to three Members At Large elected in even years; up to two Members At Large elected in odd years.
5.2.1 Vacancies which occur between Annual General Meetings will be filled by appointment by the Executive and ratified by the NGA at the next NGA meeting;
5.2.2 Vacancies which occur as a result of no candidates will be filled by appointment by the Executive and ratified by the NGA at the next NGA meeting.
Saturday, November 24th, 2018 from 9:00am to 2:00pm at The Newmarket Community Centre, 200 Doug Duncan Drive. Check out what these 10 NGA artists have in store at the 2018 Farmers’ Market & Bazaar. Great place to do some Holiday Shopping. Visit Michelle Clayton-Wood, Haleh Dehlavi/Alexandra Conrad, Paul Eekhoff, Mary Espinosa, Catherine Farquhar, Brigitte Granton, Claudine Mueller, Barbara Simmons and Cheryl Unrig.
Mark your calendar! The Artisans’ Holiday Show and Sale is coming up this December. Visit 14 members of the NGA Saturday, December 15th, 11 am – 9pm and Sunday, December 16th, 11 am – 5 pm at the Newmarket Old Town Hall. A variety of artworks ranging from ceramics, jewellery, paintings, photography and more will be available just in time for gift giving this Holiday season.
Participating Artisans; Mahtab Abdollahi, Hans Backer, Teresa Dunlop, Eva Folks, Jane Jacobs, Knotty Magpie, Alison Lynch, Matsu, Josee Savaria, Judy Sherman, Julia Spittel, Rhonda Uppington, Jason Wighton and Zorina’s PurEssentials